Five benefits of using a CMMS

Managing a production plant can be very challenging, complicated, and time-consuming for those who still use paper and manual repositories to control inventories and maintenance actions. In this article, we will discuss the advantages of having a Computerized Maintenance Management System (CMMS).

There are many problems in those companies that still carry everything according to old methods of pencil and paper:

– Uncountable possibilities of human errors.
– Difficulty sharing information with many people.
– Following the trail of compliance with tasks is very difficult.
– The writing can be confusing when several professionals work in the same job.
– When several collaborators exist, the papers may go astray.
– Without technology, coordinating activities in large maintenance projects can be very disorganized and inaccurate.
Having a Computerized Maintenance Management System or CMMS optimizes the work, allows effective monitoring, solves problems that occur in the day-to-day, organizes activities appropriately, and more.

Here are five ways in which this system can help you automate your documentation and achieve goals in the shortest possible time:

  • Reduces the time of documentation and, therefore less, hours lost: Maintenance technicians spend a lot of time organizing papers, scheduling activities, and setting schedules, time that can be used in a better way in fixing maintenance problems.
  • It is easier to prioritize activities: The system allows technicians to focus on the most critical maintenance activities; In addition to knowing the state of the tasks, the system helps to make decisions based on the planning and the results obtained.
  • Provides information in real-time: This system allows tracing the tasks to know which are running and which are delayed to obtain accurate and reliable information on the development of maintenance planning.
  • Sends notifications to keep track of activities, avoiding delays: The system sends notifications to the technicians responsible for each activity so that they perform their work on time, avoiding delays.
  • Generates reports that facilitate decision-making: The CMMS allows obtaining reports with all the relevant information (inventories, planning, etc.) to make decisions in an optimal way.

The CMMS data supports the metrics necessary for better operations

The impact of CMMS in the future of a business comes to life when considering that maintenance management generally represents between 40% and 50% of operating budgets; there are enormous savings from greater efficiency and reduction of waste.

This reality has been fully reflected in evaluations made after implementing and using a CMMS. Our experience is that the reliability of the equipment can increase from 35% to 50%; better management of the workflow leads to more significant savings between 5% and 15% of the general maintenance costs; the savings in costs from inventory optimization and purchases can reach up to 20% of the total cost of inventory; and a gain of 20% in active time of the team results in greater productivity and better allocation of resources.

A CMMS strengthens the management of equipment

The need to capture and maintain historical, accurate, and meaningful information about equipment makes companies invest in CMMS. This interactive information database is the continuous medium that becomes the very life of the maintenance function. In these times of greater global competitiveness, organizations today are in a constant state of change. Among the key trends behind this change is the technology in vertiginous expansion, a greater demand for skills and capabilities, both individual and organizational, increasingly shorter delivery times, and changes in the requirements of qualified personnel. The CMMS is the ideal vehicle to meet these needs and allows planning, measurement, evaluation, operation, and maintenance practice, and provides information about the condition of critical equipment.

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