Businesses of all sizes and in all industries, will take on some kind of project throughout their establishment. Whether that’s a proposal to win a new client, a website build or an aviation manufacturing project, there are a number of different scenarios where you may find your business taking on a project. One of the main downsides to projects within many businesses is the fact that they often run over the time they are supposed to be completed by, and because of this, ultimately run over budget. This can be dangerous, particularly for SMEs where every penny counts, and if your business is regularly going over budget, you could be losing more money than you are earning, leaving the business in the red. However, there are a number of different ways that you can keep your projects within budget.
Invest In A Project Manager
The simplest and most efficient way that you can keep your projects within budget is by employing an experienced project manager that has the skills, experience and proficiency to help manage your project’s budget. There are a number of different ways to better manage costs of a project, and this is through earned value management – which tracks costs and expenditures on a much closer basis. Investing in a project manager will help to ensure that the scope of the project is completed, and you will have someone regularly and closely monitoring everything about the project.
Consider Training A Current Employee
The only downside to investing in a project manager, is that they are generally quite expensive to employ. This is because they will generally have a lot of experience in the field, and many of them will have managed large teams and large projects around the globe. This will put them in a position to demand a lot more money than many other employees would consider. A way to keep the cost of this down is to train an employee who is currently already working in-house, whether they are an experienced professional or a new member of the team. There are a number of different project management courses that you can consider, whether that’s PRINCE2, lean six sigma courses, or Agile – all of which have their own benefits. This is a form of investment that your business can benefit from, as opposed to having an outside perspective changing the business.
Get Together A Team
One of the easiest ways to help ensure that your projects stay within budget is to have a group of people put together the budget, as opposed to a singular person. While a project manager may be able to get a realistic budget together in accordance to what they know and what they understand, that doesn’t necessarily mean that they can match this up to the expectations the other team members who will be involved in the project may have. This way, the business can not only have a better understanding of timeframes, you will also be able to better distinguish between project budgets and actual predicted project costs – before the project begins.